Staff take orders on mobile devices, the kitchen sees its tickets and checkout brings payments and receipts together. You choose the workstations and guest features your venue needs.
Plan shifts, track working time and record cleaning and temperatures. Your team uses printed QR codes to enter daily updates on their phones. You see responses and records in the admin area.
Clocking page on the phone · demo restaurant Via Palermo
Working with the module
Nine tasks, four topics.
01
Staff planning
Keep the rota in view.
Manage your staff and fill shifts in the weekly planner. See times, assigned people and remaining vacancies. Approved leave and reported unavailability help you assign staff. You decide who works each shift.
View from the module · Via Palermo
02
Time tracking
Print. Scan. Track working time.
Print a wall poster or personal QR cards. Your team opens the clocking page on a phone to record arrival, breaks and departure. A shared terminal can also require a PIN. Entries appear directly in your time records.
View from the module · Via Palermo
03
Time tracking
Turn clocking entries into an overview.
See who is working and open the history. Monthly and annual reports summarise recorded time. Export a CSV for further processing. The module does not produce payroll.
View from the module · Via Palermo
04
Hygiene and records
Tick off cleaning, without chasing updates.
Display a cleaning task’s QR code. Your team selects a name, ticks off the checklist and saves the entry. The person, time and completed items are recorded. The scan page shows the last completion and next due date.
View from the module · Via Palermo
05
Hygiene and records
Measure temperature. Record exceptions.
Attach the equipment QR code to the fridge. Your team enters a reading on a phone and sees the configured range. A reading outside that range requires a corrective action. The entry is flagged and added to the history. The warning is an on-screen indication.
View from the module · Via Palermo
06
Hygiene and records
Train, sign and keep a record.
Your team scans the training QR code, reads illustrated learning cards and answers the quiz. After passing, they confirm completion and sign with a finger. The PDF certificate and matrix make completion traceable. Templates cover basic hygiene, personal hygiene and allergens.
View from the module · Via Palermo
Step by step
From the poster to a recorded completion.
Use the arrow keys or swipe to move on
01Step 1 of 11
Put up the training poster
Print the poster and display it in the staff room. Its QR code opens this particular course.
View from the module · Via Palermo
02Step 2 of 11
Choose your name
Giulia selects her name and starts the course on her phone. She does not need a personal user account.
View from the module · Via Palermo
03Step 3 of 11
Refresh hand hygiene
A short learning card explains when and how to clean your hands. The illustration supports the text.
View from the module · Via Palermo
04Step 4 of 11
Understand temperatures
The next card covers chilled, frozen and hot food. Product instructions and your restaurant’s procedures still apply.
View from the module · Via Palermo
05Step 5 of 11
Answer allergen questions
Your team learns how to check ingredients and pass on questions. The card does not promise allergen-free food.
View from the module · Via Palermo
06Step 6 of 11
Apply what you learned
Giulia selects one answer per question. The questions cover the material she has just read.
View from the module · Via Palermo
07Step 7 of 11
Learn from mistakes
The first attempt falls short. Feedback explains the wrong answers, and Giulia can try the quiz again.
View from the module · Via Palermo
08Step 8 of 11
Confirm and sign
After passing the quiz, Giulia confirms she completed it herself and signs with her finger.
View from the module · Via Palermo
09Step 9 of 11
See your team’s progress
The matrix shows which required courses are pending, valid or expired for each person. Giulia’s new self-study completion is recorded.
View from the module · Via Palermo
10Step 10 of 11
Remind your team to refresh
The reminder email names the course and expiry date and asks the participant to contact the restaurant about a refresher.
View from the module · Via Palermo
11Step 11 of 11The result
Open the certificate
Completion produces a PDF with the name, course, date, result, confirmation and signature. You can open it and keep it on file.
Copilot drafts learning cards and quiz questions for your course. Rosters, time tracking and the other QR workflows continue to work without AI.
Example input
Hand hygiene before plating a salad: wash hands with soap for at least 20 seconds and dry them with a disposable towel. Gloves do not replace handwashing.
You decide what gets adopted.
Generated proposal
View from the module · Via Palermo
Proposal
Drafts learning cards from the course title and topics.
Requests quiz questions, answers and explanations in eight languages.
Not checked
Does not verify factual accuracy or suitability for your restaurant.
Does not check actual behaviour or the participant’s identity.
Included in Professional and Enterprise. If no AI service is reachable, there is no suggestion; cards and questions then come from the templates or by hand.
07
Team self-service
Request leave without paper forms.
Your team uses the QR poster to select a person and dates and submit a leave request. You approve or reject it in admin. The leave balance takes approved holiday days into account. Requests and decisions stay in one place.
View from the module · Via Palermo
08
Team self-service
Know who is available before planning.
Display the QR code for your availability survey. Your team marks each day as available, maybe or unavailable and can add a comment. Responses appear in a matrix for your next rota.
View from the module · Via Palermo
09
Team self-service
Offer open shifts to your team.
Share published vacancies through a QR poster. Your team sees the need and applies for a shift. You confirm the application in admin. Only then is the person assigned, keeping you in control of the rota.
View from the module · Via Palermo
Gastro tools and POS
NovaPOS
Time tracking and rotas stay in Gastro tools.
Time tracking and shifts currently have no connection to LidoOS POS.
Signing in at the till does not create clocking entries.
Rotas and breaks are not synchronised with POS.
Enabled team members can be transferred separately as POS operators. Working hours are not included.
Maintain contacts and active team members as the basis for shifts, time records and assigned evidence.
Weekly shift planning
Create and fill shifts. Assignment checks overlaps, approved absences and reported unavailability.
Open shifts
Share vacancies by link or QR poster. Staff express interest; final assignment remains a separate planning step.
Availability surveys
Collect responses through links or QR codes and use the resulting matrix for planning.
Leave and absences
Record, review, approve or reject requests, including through configured staff links or QR terminals.
Time and breaks
Record arrival, departure and breaks using staff cards or paired terminals where configured. Export time reports.
Cleaning tasks
Maintain recurring tasks and templates. Review existing logs and due or overdue work.
Training and evidence
Maintain training content and templates. A required-training matrix shows valid, expiring and outstanding records.
Cooling equipment and temperatures
Define devices, locations and limits. Manually record readings and review deviations and latest entries.
Recipes and portion costs
Document ingredients, preparation, portions and costs, then recalculate. Stored allergen and dietary information supplements the recipe.
Operations overview
Review shift coverage, pending cleaning and training status to identify follow-up work.
What you need to get started
For managers and teams coordinating staffing and daily routines.
Maintain staff, responsibilities and templates; configure QR access and terminals. Temperature readings are entered manually. Professional checks and carrying out cleaning and training remain the business's responsibility.
The limits
Records help. Responsibility stays with you.
The module replaces neither payroll nor a temperature sensor. Your team measures and records readings. A temperature warning does not send a notification. You assess the actual cleaning and the appropriate action.
Packages
Gastro tools are included from Professional.
Gastro tools are part of Professional and Enterprise. Starter does not include them. Current terms are in the shop.
Starter
Gastro tools not included
Recommended for teams
Professional
Gastro tools included
Enterprise
Gastro tools included
Which routine would you like to simplify?
Describe your team and the workflows you want to organise with QR posters.
These tools cover staffing, time tracking, operations and recipe costs. They do not imply automatic stock movements, supplier ordering or payroll. Temperature logs are not automatic sensor monitoring.
Does my team need a login?
No. The team scans the poster or the personal card, selects a name and records. Wall terminals can require a PIN. Admin stays with you.
What happens on a temperature deviation?
The team sees the target range at once, must enter an action and the entry is flagged. No notification is sent by that, you see it in the history.
Does it work offline?
No. The QR codes lead to pages in LidoOS. Recording needs a connection on the phone.
All people, shifts and records shown are fictional demo data from Via Palermo.
Build the right setup for your business.
Your plan, enabled modules and limits define the scope. The shop shows current terms. We plan connections to POS, devices and external services with you.
